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What do you need to know?
This is the permit that an undertaking needs in order to provide a passenger transport service to supplement its own business activity, in vehicles with more than 9 seats (buses). The transport permit concerns the undertaking with the vehicles assigned to it.
Supplementary private transport operations must meet the following conditions jointly:
- Passengers must be workers or employees of the undertaking holding the permit, or people attending one of its establishments. In the former case, the employment relationship with the undertaking will determine whether the worker can be a user. In the latter case, passengers must be regular partners, beneficiaries or contractors of other services which constitute the main activity of the undertaking or establishment concerned.
- The origin or destination of the transport must be one of the places where the undertaking holding the permit performs tasks related to its main business activity.
- The vehicles used must be integrated into the organisation of the undertaking by way of ownership, leasing or ordinary leasing.
- The vehicle drivers must be integrated into the organisation of the undertaking in accordance with the applicable social and labour law rules and must have the necessary qualifications, certificates, licences or permits in accordance with the duties they perform.
- Transport may not be contracted out or invoiced separately. Where appropriate, the cost of the transport must be incorporated in the final price of the product or service which constitutes the main business activity of the undertaking before value added tax is levied.
Where the conditions set out above are not fulfilled, the transport shall be subject to the public transport regime.
In order to verify the conditions set out in points (a), (c) and (d) above, all the relevant documentation must be kept on board the vehicle during the transport operation.
Additional information on passenger transport permits.
This can only be done online. Documents provided via another channel will not be taken into account or considered for the purposes of the submission date.
An undertaking which already holds a supplementary private bus transport permit must apply for a new permit to add a new vehicle every time it increases its vehicle fleet.
Authority responsible
Other related authorities
Natural or legal persons who need this type of transport as a supplement to their main business activity.
You can apply at any time.
- If the passengers are employees of the undertaking applying for the permit, the undertaking’s latest TC-2 form must be provided. Where passengers are regular partners, beneficiaries or contractors of other services that are the subject of the main business activity of the undertaking or establishment, a record must be provided of the need for the vehicles to carry out the additional private transport.
- If any of the vehicles are hired out, the purpose on the registration certificate must be stated as ‘Public-Hire without driver’ and the lease (or draft contract or vehicle delivery sheet) must include:
- Identification of the hirer (rental firm):
- Natural person: name, NIF (tax identification number) and signature.
- Legal person: name and CIF (tax identification code).
- Identification of the hiree (permit holder):
- Natural person: name, NIF (tax identification number) and signature.
- Legal person: name and CIF of the undertaking and name of the representative.
- Identification of the vehicle by registration number or vehicle identification number.
- Duration of the contract.
- Identification of the hirer (rental firm):
- Roadworthiness certificate for the vehicle.
- Prove the need for transport and its proportionality in relation to the number of seats offered by the vehicles intended to be covered by the permit.
In order to verify compliance with this requirement, all the relevant documents must be carried on board the vehicle during the transport operation. - Have access to at least one vehicle owned, leased or hired out with a capacity exceeding 9 seats, including the driver.
These vehicles must be integrated into the organisation of the undertaking. In order to verify compliance with this requirement, all the relevant documents must be carried on board the vehicle during the transport operation. - Drivers of vehicles must be integrated into the organisation of the undertaking in accordance with social and labour law rules and they must hold a class D driving licence.
In order to verify compliance with this requirement, all the relevant documents must be carried on board the vehicle during the transport operation. - Have no additional deregistered private transport permit that could be retrieved.
- Have no outstanding penalties for infringements of transport rules ordered by a final ruling in an administrative procedure.
- Pay the corresponding fee.
N.B. Requirements not asked for in the documents section will be checked online.
EUR 32.50 per permit.
Steps to follow
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Step one
Make payment
Click on the ‘By internet’ link and follow the steps indicated.Once payment has been made, carry on with Step 2, ‘Submit the application’.
Click on the ‘By internet’ link and follow the steps indicated.
Once payment has been made, carry on with Step 2, ‘Submit the application’.
This procedure can be done online with or without a digital certificate.
If you are the representative of the person holding the permit, you must be registered as a representative before making the application. -
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Step two
Submit the application
Applications are processed online through the electronic headquarters of the Ministry responsible for transport. To complete the procedure, you must meet the electronic identification and signature [...]
Applications are processed online through the electronic headquarters of the Ministry responsible for transport. To complete the procedure, you must meet the electronic identification and signature requirements (remember that the idCAT certificate and the electronic DNI are also accepted as digital certificates).
When filling in the information requested, you must enter the code ‘Procedure code (ID)’ on page 1 of the acknowledgement of receipt under ‘Fee payment receipt number’, as shown in this example. If the subsequent check flags an error, please contact your Regional Transport Service.
If you do not have to register any vehicles, you can skip to ‘Step 5 Wait for a reply from the Administration’. -
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Step three
Wait for a reply from the Administration
If you entered your details correctly on the website of the Ministry for transport affairs when you applied and if you have provided all the documentation and meet the requirements, you will receive [...]
If you entered your details correctly on the website of the Ministry for transport affairs when you applied and if you have provided all the documentation and meet the requirements, you will receive an SMS within 24-48 hours informing you that you can register the vehicle straight away, without having to collect a paper certificate beforehand.
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Step four
Register your vehicle
The vehicle can be registered in person or remotely at the Provincial Traffic Office, with the corresponding documents, by the person concerned.Once the vehicle has been registered, you must [...]
The vehicle can be registered in person or remotely at the Provincial Traffic Office, with the corresponding documents, by the person concerned.
Once the vehicle has been registered, you must communicate the new registration number by using the ‘Corrections/Add documents’ option on the website of the Ministry for transport affairs. This image will tell you where to find this option.
You can obtain more information on how to carry out ordinary vehicle registration from the Directorate-General for Traffic. -
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Step five
Wait for a reply from the Administration
You can check the status of your files on the website of the Ministry for transport affairs in order to find out when your application has been processed.
You can check the status of your files on the website of the Ministry for transport affairs in order to find out when your application has been processed.
If you entered your details correctly when you submitted your application on the website of the Ministry, and if the application and the attached documents are correct, you will be sent an email indicating that your permit has been granted, in accordance with the legislation in force.
