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What do you need to know?
Any establishment in Catalonia that works in food-related activities must apply for entry in the official register corresponding to their activity. The owners of food industries and establishments, water distribution companies using portable tanks and institutional catering companies must notify commencement of operations to the Public Health Agency of Catalonia so that they can be entered in the Catalan Health Register of Food Industries and Products (RSIPAC). By this means, a census of industries is created that contains information about the establishments' identifying data, location and activities.
The industries regulated by EC Regulation 853/2004, laying down specific hygiene rules for food of animal origin, must apply for authorisation before starting operations. In such cases, the application for authorisation is concurrent with the application for entry in the RSIPAC.
This procedure can only be performed online. Any documentation you provide by other channels will not be considered and will not have any validity for the purpose of determining the date of submission. Before starting to fill in the application form, we advise you read the help section for the electronic procedure and the instructions given in "Related documents".
When you send the form, you must identify yourself with a digital certificate or idCAT Mòbil, if you are the company's owner, or with a digital certificate of representation, if you are the representative.
Specific forms have been created for sending applications and/or notifications related with this procedure. Use of these forms is mandatory. You can download these forms from this document. If the application and/or notification is submitted using other forms, the forms will be considered not presented, pursuant to Article 16.8 of Law 39/2015, of 1 October, on the common administrative procedure of public administrations. Accordingly, the date after which it is considered that the application and/or notification has been submitted is the date on which the above-stated specific form has been received.
Food companies and establishments that engage in the production, processing, preparation, packaging, storage, distribution, transportation and import (products from countries that are not members of the European Union) of:
- Food products and foodstuffs intended for human consumption.
- Materials and objects intended to be in contact with the products mentioned in the previous point.
- Technological adjuvants used in preparing food products.
- Companies that distribute water for human consumption using portable tanks.
Facilities that serve, in their own premises, a group of consumers with certain similar features and who request a cooked food service, such as schools, companies, hospitals, care homes, prisons, centres for the mentally handicapped, kindergartens, children's holiday camps, etc. (social collective catering).
As soon as the modification is made.
The following documentation must be attached with the application:
In all cases:
- Annex with data specific to the application to modify the entry in the Catalan Health Register of Food Industries and Products (RSIPAC). Important: The original (not scanned) document must be attached. This must be downloaded and completed at the time of making the application in order to avoid sending previous versions with data that are not up to date.
For change of owner (the modification must be requested by the new company):
- Notarial deed justifying the change of name.
- If the change of ownership occurs between individuals (natural persons), a private document signed by both parties must be presented, justifying the change of owner, the signatures must be ratified by a bank or signed with a digital signature.
For a change of manufacturing address, change or expansion of activity (any modification of the work equipment that entails an increase in the existing facilities' total or partial capacity or the installation of capital equipment giving rise to a new production process), or expansion or modification of facilities:
- Flowcharts and description of the process or processes (only when the activities notified require storage, packaging, processing and/or preparation facilities).
- Map of the location and floor plan of the establishment, indicating each premises' square metres, and clearly identifying the facilities' different areas and equipment, including those for water catchment, storage, treatment and distribution (only when the notified activities require storage, packaging, processing and/or preparation facilities).
Economic operators that engage solely in distribution and/or import (without any storage, packaging, processing and/or preparation facilities), catering companies without in-house preparation facilities (key 26, activity 062700) and transport companies (key 40, activities 060500, 060600, 060700 and 060800) do not need to provide documents 1 and 2.
The communication of other exceptions to premises and materials established in art. 3 of RD 1086/2020 must be carried out through the specific procedure Communication of activities carried out by food establishments covered by the flexibility measures established in Royal Decree 1086/2020.
For more information: Exceptions for foods with traditional characteristics within the framework of Regulation (EC) no. 2074/2005.
The way in which the fee must be paid is different depending on where the establishment is located. See step 2 “Make payment”.
Owners are required to notify any change in the company's identifying data (name, NIF and registered address), in the establishment's identifying data (manufacturing address) and in the activities that have been entered or authorised.
Notification of the following changes is subject to prior authorisation:
- Change of manufacturing address of the establishments listed in Article 4.2 of Regulation (CE) No. 853/2004 of the European Parliament and of the Council of 29 April laying down specific hygiene rules for food of animal origin.
- The new activities subject to this requirement pursuant to the above-stated Article 4.2.
In the above cases, the new establishment may not start or perform the activity until the competent authority has granted conditional or full authorisation to perform it.
For technical queries, as differentiated from strictly administrative or procedural queries, which will be answered through the Business Management Offices (OGE) or the 012 help line, you can use the following telephone numbers of the Ministry of Health's Secretariat for Public Health and, in the case of companies or establishments located in the municipality of Barcelona, the telephone number of the Barcelona Public Health Agency's Directorate for Food Safety.
Regional Subdirectorate in Barcelona:
- Barcelonès Nord and Maresme Public Health Service:
- Barcelonès Nord team (Sant Adrià del Besòs): tel. 934639697
- Maresme team (Mataró): tel. 937562385
- Alt Penedès and Garraf Public Health Service:
- Alt Penedès team (Vilafranca del Penedès): tel. 938267050
- Garraf team (Vilanova i la Geltrú): tel. 938160420
- Baix Llobregat Centre-Litoral–Hospitalet de Llobregat and Baix Llobregat Nord Public Health Service:
- Baix Llobregat Centre-Nord-Fontsanta team (Sant Feliu de Llobregat): tel. 936246200
- Baix Llobregat Delta Litoral-Barcelonès Sud team (Castelldefels): tel. 935516350
- Vallès Occidental Est Public Health Service (Sabadell): tel. 937481215
- Vallès Occidental Oest Public Health Service (Sant Cugat del Vallès): tel. 936246434
- Vallès Oriental Public Health Service (Granollers): tel. 938706755
Regional Subdirectorate in Girona (Girona): tel. 872975000
Regional Subdirectorate in Lleida and Alt Pirineu i Aran (Lleida): tel. 973701600
Regional Subdirectorate in Catalunya Central (Manresa): tel. 938753382
Regional Subdirectorate in Camp de Tarragona and Terres de l'Ebre (Tarragona): tel. 977224151
Terres de l'Ebre Public Health Service (Tortosa): tel. 977495518
Barcelona Public Health Agency - Directorate for Food Safety tel. 932384545
Steps to follow
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1
Step one
Apply
This procedure can only be performed online.
When you send the form, you must identify yourself with a digital certificate or idCAT Mòbil, if you are the company's owner, or with a digital certificate of representation, if you are the representative.
By Internet
Application to modify the entry in the Catalan Health Register of Food Industries and Products (RSIPAC)
Start . Go to Application to modify the entry in the Catalan Health Register of Food Industries and Products (RSIPAC)What's the procedure?
Step 1. Download, complete and validate the form
- Download the form for prior notification of the activity and application for entry in the RSIPAC (if you have any problems in downloading it, read how to download forms in PDF format) and complete it.
- In the "Attach documents" section, attach the Annex with data specific to the prior notification of the activity and application for entry in the RSIPAC and the rest of the required documentation.Important: As regards the Annex with specific data, you must attach the original (not scanned) document. You should download and complete it at the time of making the application in order to avoid sending previous versions with data that are not up to date.
- Validate it (the form will only validate if you have completed all the mandatory fields and attached all the mandatory documentation).
- Save it on your computer.
Step 2. Send for processing
- Return to the online procedure. You can do this from the online procedure link, which you will find at the bottom of the form, before the "Save" button.
- Select the file that contains the form that you have completed and validated and press the "Send" button.
- In order to send the file, you must choose the type of certificate that you will use to sign it: digital certificate or idCAT Mòbil, if you are the company's owner, or with a digital certificate of representation, if you are the representative.
Step 3. Confirmation of receipt
- If the application has been sent correctly, the confirmation of receipt will appear on the screen. It is important that you save or print it, as this document contains the entry record, which is the date on which this procedure has started (this may be important for certain calculations and expiry dates), and the procedure's identifier, its status at "Status of my procedures and processes" on this portal.
- If the application contains any errors, it will not be sent and a message will be displayed, explaining the nature of the error.
Important aspects to be considered when making the application:
- Remember that all the fields highlighted in red are mandatory. If you leave any of these fields empty, an error message will be displayed when validating the application and you will not be able to send it until you have completed the empty fields.
- If you click on the "Next" button at the bottom of a page, the system will validate all the data entered on that page and will tell you if there are any errors (empty fields, incorrect format, etc.) so that you can correct them.
- Take note that there are drop-down lists in some fields.
- To attach documents, click on the "Attach" button and you will be able to look for the document you want in your computer and attach it. Remember that the form plus the attached documents cannot have more than 5 MB.
- You cannot use the same form for different applications; if you want to send another application after you have already sent one, you must download the form again and fill it in a second time.
- The procedure allows signature by a legal person or a natural person. If you are a legal person, you must send the form using a certificate of representation of the person stated in the form as representative.
- To access the electronic notifications, consult the following Canal Empresa address, which you may find useful: http://canalempresa.gencat.cat/ca/tramits-i-formularis/notificacions-electroniques/.
- You can consult the following video tutorials for performing the procedure: "Procedures with PDF forms (download, complete, validate and save)", and "Procedures with PDF forms (send for processing)".
If you have any questions, you can consult the security recommendations provided on Gencat.cat's Procedures site or call the 012 help line.
We remind you that you must have a valid digital certificate to carry out the procedures online. We advise you to check which certificates are accepted and the other conditions for carrying out procedures online.
If you experience any problems during the procedure, you should first look at the recommendations given in the Support to processing section of gencat.cat's Procedures site.
Second, once you have checked that you have all the necessary resources and have carried out the process as instructed, you can check whether there has been any service outage or problem in the section Alerts and service suspensions on the website, where you will find all the information about the types of problem and where they have happened; look for the service problems for the appropriate year and order them in the "Start date and time" field in descending order. If you cannot complete the procedure because there is a problem in the system, try again later.
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2
Step two
Consult the procedure's status
You can do this at:
You can do this at:
- "Private area" (with idCAT Mòbil and/or digital certificate)
- "Status of my procedures and processes" (gencat.cat) (with the procedure's identifier and your DNI/NIF)
- "Status of my procedures and processes" (Canal Empresa) (with the procedure's identifier and your DNI/NIF)
- 012 help line (with the procedure's identifier and your DNI/NIF)
To find out more, watch the video tutorial "Consult the status of my procedures and processes".
What is the application's identifier code (ID) and where can I find it?
It is an alphanumeric code that is obtained with the confirmation of receipt, after submitting the application. It enables you to consult the status of your procedures without needing a digital certificate.
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3
Step three
Pay the fee
If your establishment is located outside of the municipality of Barcelona
If your establishment is located outside of the municipality of Barcelona
After checking the modification application, you will find the documentation for paying the fee and the deadline for making payment in the private area. If you have marked the specific box in the application to receive any notice related with the procedure, you also receive the notice to make payment at the e-mail address you have given.
You can make payment by the following means:
- Online: log in to "Private area" (you will need a digital certificate) or to Status of my procedures and processes (you will need the procedure's ID code and the company's NIF) and follow the instructions you will find in the section regarding payments. You can make payment using a credit or debit card issued by any bank.
- Via CaixaBank's network of cash dispensers. You will need to access the procedure's folder, download the payment document and print it. Payment can be made with a credit or debit card issued by any bank or, if you have it, a CaixaBank passbook or current account.
You can find more information in the video tutorial "How to pay the fee".
If your establishment is located in the municipality of Barcelona or you are a company without any preparation, packaging and/or storage facilities but with registered address in the municipality of Barcelona (including catering companies without any in-house facilities and transport companies without any warehouses), you must pay the fees by bank transfer to the Barcelona Public Health Agency's (ASPB) bank account, ES11-2100-3000-17-2201727139, and attach the receipt of payment to the application.
Payment of the fee is a prerequisite for processing the file. If this deadline expires without payment having been made or without attaching the receipt of payment in the case of the municipality of Barcelona, it will be understood that the application is cancelled and the file will be closed.
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Step four
Provide documentation
Once the application and the documentation submitted have been reviewed, the Administration may require the provision of additional documentation. The contribution of these documents must be made [...]
Once the application and the documentation submitted have been reviewed, the Administration may require the provision of additional documentation. The contribution of these documents must be made from:
An acknowledgement of receipt is generated for each document submitted.
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5
Step five
Receiving a reply from the administrative body
What kind of reply is received?
What kind of reply is received?
The document certifying modification of the data in the Catalan Health Register of Food Industries and Products (RSIPAC) will be made available by means of an electronic notification. You can access this notification by means of a digital certificate or a single-use password. There you will see which certificates are accepted.
Notifications that require a modification of the prior authorisation of operation have a maximum period of six months from the date of receipt of the application by the body authorised to process it. If this period expires without the procedure's result having been notified, it will be understood that the application has been approved.
While processing the file, the competent health authority may request all the complementary documentation that it considers necessary for identifying the activity performed by the company, verifying compliance with the general and specific requirements that must be met pursuant to the general and specific health legislation applicable to each food-related activity, and performing the inspection visit.
Receive entry in the RGSEAA
The Public Health Agency of Catalonia will notify ex officio the modification in the RSIPAC and the prior authorisation, if applicable, to the Spanish Agency for Food Safety and Nutrition so that they can be entered in the RGSEAA.
In those cases where the change in the food-related activity notified entails a new registration number in the Spanish General Health Register of Food Companies and Food Products (RGSEAA), the Public Health Agency of Catalonia will send the document issued by the Spanish Agency for Food Safety and Nutrition confirming entry in the RGSEAAA to the company by means of an electronic notification.
How is the reply received?
You will receive the reply in the form of an electronic notification posted on the e-NOTUM notifications portal. You will have 10 calendar days to accept it or reject it, counting from the date on which the notification is available for viewing. If you have not accessed the notification by the end of this period, it will be understood that you have rejected it. The notification will be considered made from the moment you access its content.
You can view electronic notifications via any of these channels:
- From the link given in the notice that you will receive by e-mail or at the mobile phone number you have given in the application.
- From the "Electronic notifications" section.
- From the Canal Empresa private area.
You can access it by means of a digital certificate, idCAT Mòbil or a single-use password. If you access it from the private area ("My folder"), you must identify yourself beforehand with idCAT Mòbil or a digital certificate.
To find out more, see the "Electronic notifications" section on gencat.cat's Procedures site.
